Frequently asked questions about JLUdata



Who can use the repository?

The primary user group for JLUpub are members of JLU Giessen. They log in with their g- or s-identifier. External users can register with an email address.

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Where can I get support for questions about the repository?

Please contact us at for all questions regarding research data management in general and JLUdata in particular. Telephone contact options can be found here:

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What kind of data can I submit?

In principle, you can submit all types of data. The repository is mainly intended for the publication of processed research data, such as datasets from completed projects or theses. For the purpose of long-term archiving and reusability, we recommend the use of open formats. An overview of open file formats is provided by the Verbund Forschungsdaten Bildung, among others. For personal data in the sense of the applicable data protection regulations, the consent of the persons concerned must have been demonstrably obtained; otherwise, this data must be de facto anonymized.

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Which data formats are suitable?

All data formats can be submitted. Open formats are recommended for the purpose of long-term archiving and reusability. An overview of open file formats is provided by the Verbund Forschungsdaten Bildung, among others. ZIP folders can be used. If you store research data as a ZIP file, please save any associated publication independently, not as content of the ZIP file, so that it is indexed and the content can be found via full-text search and in search engines.

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What is the maximum size of the files?

If the individual files are larger than 2 GB, please do not upload your files via the online input mask, but contact so that we can offer you a more functional alternative.

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How is the research data described?

When submitting, an input form opens in which you enter all the required information. The form is largely self-explanatory. Mandatory fields are marked with . This information (metadata) is mainly used to make your publication visible and searchable.
For the traceability and subsequent use of research data, it is necessary to know the context in which they were created and the and the tools used to collect, process, and analyze the data. The documentation of research data can be very discipline-specific and should follow disciplinary guidelines. It is recommended to upload a research data documentation, in addition to the descriptive metadata in the form of a
.txt file to be uploaded.

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How is research data linked to a text publication (e.g. journal article)?

In the “Describe” step of the submission process, enter the URL for “Link to publications or other datasets”. datasets", enter the URL of the corresponding text publication.

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What does the DOI refer to - a file or a dataset?

The DOI refers to a data set. A dataset may consist of one or more files and is characterized by a common metadata set, i.e., the descriptive metadata applies to all files in the dataset. files in the dataset. It is up to you which of your files you consider to belong together. If you want to assign DOI to individual files, create them as individual records.

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Which data should I publish and at what level of detail?

The decision is yours - the expert for your data. Only you know which data are necessary to verify a finding, for example, or which data might be valuable to others. But also consider the requirements of the funder whose money was used to obtain the data. The EU for example, has required the publication of all research data from Horizon2020 projects since 2017.

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How to select relevant research data for publication?

Which research data are published and to what extent depends on the goal of the publication. Research data can have an illustrative function by providing exemplary evidence of certain findings. In this case, research data should be selected tailored to this purpose. For the comprehension of results, however, it may be necessary to publish entire data sets as well as the analysis tools and algorithms. Another goal of research data publication can be to make the data available for further use and research. further research. In this case, the subject-specific and cross-discipline relevance should be assessed taking into account the collection effort and the reproducibility of the respective data. Whether for this Whether the raw data or already selected and processed data are suitable for this purpose depends on the research context. In any case, it is recommended to make the selection criteria for the published research data transparent in a transparent in a documentation.

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What is reviewed before publication?

The submitters themselves are responsible for checking the content. Only a formal check of the metadata is performed by the university library. In case of problems, you will receive a message and the opportunity to correction.

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Does an additional publication contract need to be concluded?

Yes. The publication contract must be approved for the publication of research data.

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How is a blocking period (embargo) agreed?

Please use the “Communications to UB” field. During the embargo, the research data will be will be accounted for, but will not itself be viewable or downloadable. After the embargo expires, the research data publication will be released to the public.

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How long will the data be retained?

The aim is to archive all publications with a maximum long-term perspective and to keep them accessible. accessible. A minimum duration of 10 years is guaranteed.

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How is the visibility and discoverability of the research data ensured?

Via an OAI interface, the contents are also made accessible by external reference services and can thus be searched worldwide via relevant search engines, such as Google Scholar or BASE. All published content has persistent identifiers (DOI) and can thus be clearly cited, permanently linked and quickly found.

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May I additionally publish the data somewhere else?

Yes, by agreeing to the publication contract, you grant JLU Gießen only a simple right of use. right of use. This gives you full freedom in handling your data, so there is nothing to prevent publication elsewhere. publication elsewhere.

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Do I need a license?

If a dataset is to be published in JLUdata, it should be provided with an appropriate license be provided. A license regulates the rights and obligations in the event of potential subsequent use by third parties. In JLUdata, the use of the open standard license Creative Commons (CC) is offered.

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What happens if I publish my data without a license?

If you do not grant a license, subsequent use of your data is governed only by copyright protection, which leaves many questions unanswered. Your data can then only be reused by other researchers in a very limited way or only after consultation with you.

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